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Starting a Business and Keeping Records

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Depositing Taxes

You generally have to deposit employment taxes, certain excise taxes, corporate income tax, and S corporation taxes before you file your return.

Mail or deliver deposits with completed deposit coupons to an authorized financial institution unless you make the deposits electronically, as discussed later.

To be on time, mailed deposits must arrive at the depositary by the due date. You may be charged a penalty for not making deposits when due, unless you have reasonable cause. See Penalties, later.

Tip. To help ensure proper crediting of your account, include the following on your check or money order.

  • Your EIN.
  • Type of tax.
  • Tax period for the payment.

Deposit coupons. Use Form 8109, Federal Tax Deposit Coupon, to deposit taxes. On each coupon, you must show the deposit amount, the type of tax, the period for which you are making a deposit, and your telephone number. Use a separate coupon for each tax and period. You must include a coupon with each deposit you make.

Five to six weeks after you receive your employer identification number (EIN), as discussed earlier, the IRS will send you a coupon book. If you have a deposit due and there is not enough time to obtain a coupon book, you can get a blank coupon (Form 8109-B) by calling 1-800-829-1040.

If you have not received your EIN and must make a deposit, mail your payment with an explanation to the Internal Revenue Service Center where you file your return. Make your check or money order payable to the United States Treasury. On the payment, write your name (exactly as shown on Form SS-4), your address, and the kind of tax, the period covered, and the date you applied for an EIN. Do not use Form 8109-B in this situation.

Electronic deposit of taxes. Generally, taxpayers whose total deposits of social security and Medicare taxes and withheld income tax during previous years exceeded certain amounts are required to deposit taxes through the Electronic Federal Tax Payment System (EFTPS).

Taxpayers not required to make deposits by EFTPS may enroll in the system, which will allow tax deposits without coupons, paper checks, or visits to an authorized depositary. For more information, see Publication 15.

Tax laws are subject to change at any time. Please contact us for the latest information.

Please Note: This information is provided to you by Accounting and Tax Center, Inc., for use as general guidance, and is not rendering specific legal, tax, or accounting advice. Only a qualified tax professional with all the facts at his or her disposal can determine the appropriateness of the application of any law to a given set of facts.

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If you are in the Roanoke area and need a tax preparer or someone to represent you before the IRS, we can help.

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